Enforce defensible retention and deletion deadlines
Expired justifications quietly become unlawful retention
Storage limitation is a principle, not a suggestion. Under GDPR Art. 5(1)(e), you must keep personal data no longer than necessary — and show why each retention period exists and when the clock starts. When a supervisory authority asks "Why do you still hold this?", the answer has to be documented, attributable, and current.
In practice, retention rules live in scattered spreadsheets, legal memos, and individual memories. Periods are expressed inconsistently. The link between a rule — "five years after contract end" — and the processing activity it governs is rarely written down.
Deletion deadlines then pass unnoticed, and expired justifications quietly become unlawful retention.
What you can do with Retention & Deletion Schedules
- Define retention periods in days, weeks, months, years, or fixed timestamps.
- Express real-world rules like "five years after contract end" with multi-condition logic, not flat durations.
- Document the legal reference behind every period: law, contract, or internal policy.
- Map each schedule to retention categories and record types for consistent classification.
- Link schedules to processing activities so obligations track where the data actually lives.
- Import retention definitions from external sources such as Filerskeeper, with automatic deduplication.
What it delivers to your program
- Storage limitation you can defend — every period carries its legal basis and start trigger, ready for inspection.
- No more silent overruns — schedules tied to activities make deletion deadlines visible, not buried.
- Faster setup at lower cost — import existing retention catalogues instead of rebuilding them by hand.
- Clear accountability — assigned organizational units and responsible persons give every rule an owner.
- Audit-ready records — user-attributed change history shows who set or amended each period, and when.
Built for compliance
Retention rules map directly to the obligations your auditors test against.
| What DPMS does | Maps to | How |
|---|---|---|
| Documents how long each data category is kept and why | GDPR Art. 5(1)(e) | Period-based rules with legal reference and category mapping |
| Links retention obligations to processing activities | GDPR Art. 30(1) | Schedules referenced from the related RoPA retention tables |
| Evidences control over retention records | ISO/IEC 27701 | Versioned schedules with user-attributed change history |
| Supports governance of the information lifecycle | NIS2 Art. 21 | Organizational-unit and responsible-person assignment per schedule |
Why Priverion
Unlike general-purpose GRC tools, Retention & Deletion Schedules don't sit in isolation. Each rule links into your RoPA retention tables, so a period defined once drives obligation tracking against the activities it governs — no re-keying, no drift between your records and your retention catalogue.
Import existing definitions from sources like Filerskeeper, deduplicate on the way in, and keep everything inside one unified privacy and InfoSec platform.
Questions DPOs ask before a demo
Can I express rules like "X years after contract end," not just fixed durations?
Does this connect to my Records of Processing?
Can I import our existing retention catalogue?
Who can see who changed a retention period?
Explore related capabilities
Ready to put your retention obligations on a defensible footing?
