Keep an Article 30 record that stays current as you change
The record drifts the moment something changes
Article 30 obliges controllers and processors to maintain a record of every processing activity: its purposes, legal basis, data categories, recipients, transfers, and retention. The obligation is continuous, but most registers are a one-time spreadsheet that drifts the moment a vendor, system, or retention rule changes.
When a supervisory authority asks, the gaps surface at the worst time: a legal basis that no longer applies, a recipient nobody documented, a transfer with no recorded safeguard. Reconstructing the truth across multiple companies and organizational units becomes an audit scramble.
The harder problem is connection. A record that doesn't tie each activity to its actual data flows, vendors, and risk tells you what you declared, not what is happening now.
What you can do with RoPA
- Capture every Article 30 field: name, legal role, controller information, purposes, and data categories.
- Link personal data to its legal basis, affected persons, and retention schedule in one record.
- Map internal access and external recipients with the transfer legal basis per international recipient.
- Assess processing risk in context: define scenarios, determine current risk, and attach treatment plans.
- Batch-link scenarios and update implemented TOMs across many records at once, not record-by-record.
- Import and export in JSON and Excel with configurable fields, and share records across companies.
What it delivers to your program
- Audit-ready at all times: records link to live data flows and vendors, so there's no fire drill before an inspection.
- Defensible legal-basis and retention tracking: every activity carries its basis, recipients, and retention in one place you can show.
- Risk you can evidence per activity: scenarios and treatment plans sit inside the record, not in a separate tracker.
- Faster maintenance across entities: batch TOM and scenario updates replace editing hundreds of records by hand.
- Continuity when org structures change: multi-company sharing relinks records automatically, so subsidiaries stay aligned.
Built for compliance
DPMS helps you evidence the specific obligations that govern processing records, mapped to the article and control, never to "the GDPR."
| What DPMS does | Maps to | How |
|---|---|---|
| Maintains a record of all processing activities | GDPR Art. 30(1) | Field-level capture of every required record element per activity |
| Documents legal basis and purposes per activity | GDPR Art. 6 / Art. 30(1)(b) | Legal basis linked to each processing purpose and data category |
| Records recipients and international transfers | GDPR Ch. V / Art. 30(1)(e) | Transfer legal basis captured per external recipient and vendor |
| Supports a privacy information management system | ISO/IEC 27701 | Processing records linked to data flows, vendors, and controls |
| Supports security-of-processing governance | NIS2 Art. 21 | Risk scenarios and implemented TOMs tied to each activity |
Why Priverion
Unlike general-purpose GRC tools where the register is a static form, your RoPA lives inside a single privacy and InfoSec platform. Each record is linked live to data flows, vendors, retention schedules, risk scenarios, and applicable regulations by jurisdiction, so a change in one place flows through without re-keying.
Multi-company sharing relinks records automatically when your org structure changes, keeping subsidiaries' registers current. The integration is the moat: the same vendor or risk you maintain elsewhere is the one your RoPA already reflects.
Questions DPOs ask before a demo
Does it cover the full Article 30 record, including transfers?
Can I import our existing RoPA?
How does it handle multiple companies and entities?
Do I have to update every record one at a time?
Explore related capabilities
Ready to keep your Article 30 register current?
