Keep an Article 30 record that stays current as you change
The record drifts the moment something changes
Article 30 obliges controllers and processors to maintain a record of every processing activity — its purposes, legal basis, data categories, recipients, transfers, and retention. The obligation is continuous, but most registers are a one-time spreadsheet that drifts the moment a vendor, system, or retention rule changes.
When a supervisory authority asks, the gaps surface at the worst time: a legal basis that no longer applies, a recipient nobody documented, a transfer with no recorded safeguard. Reconstructing the truth across multiple companies and organizational units becomes an audit scramble.
The harder problem is connection. A record that doesn't tie each activity to its actual data flows, vendors, and risk tells you what you declared — not what is happening now.
What you can do with RoPA
- Capture every Article 30 field — name, legal role, controller information, purposes, and data categories.
- Link personal data to its legal basis, affected persons, and retention schedule in one record.
- Map internal access and external recipients with the transfer legal basis per international recipient.
- Assess processing risk in context — define scenarios, determine current risk, and attach treatment plans.
- Batch-link scenarios and update implemented TOMs across many records at once, not record-by-record.
- Import and export in JSON and Excel with configurable fields, and share records across companies.
What it delivers to your program
- Audit-ready at all times — records link to live data flows and vendors, so there's no fire drill before an inspection.
- Defensible legal-basis and retention tracking — every activity carries its basis, recipients, and retention in one place you can show.
- Risk you can evidence per activity — scenarios and treatment plans sit inside the record, not in a separate tracker.
- Faster maintenance across entities — batch TOM and scenario updates replace editing hundreds of records by hand.
- Continuity when org structures change — multi-company sharing relinks records automatically, so subsidiaries stay aligned.
Built for compliance
DPMS helps you evidence the specific obligations that govern processing records — mapped to the article and control, never to "the GDPR."
| What DPMS does | Maps to | How |
|---|---|---|
| Maintains a record of all processing activities | GDPR Art. 30(1) | Field-level capture of every required record element per activity |
| Documents legal basis and purposes per activity | GDPR Art. 6 / Art. 30(1)(b) | Legal basis linked to each processing purpose and data category |
| Records recipients and international transfers | GDPR Ch. V / Art. 30(1)(e) | Transfer legal basis captured per external recipient and vendor |
| Supports a privacy information management system | ISO/IEC 27701 | Processing records linked to data flows, vendors, and controls |
| Supports security-of-processing governance | NIS2 Art. 21 | Risk scenarios and implemented TOMs tied to each activity |
Why Priverion
Unlike general-purpose GRC tools where the register is a static form, your RoPA lives inside a single privacy and InfoSec platform. Each record is linked live to data flows, vendors, retention schedules, risk scenarios, and applicable regulations by jurisdiction — so a change in one place flows through without re-keying.
Multi-company sharing relinks records automatically when your org structure changes, keeping subsidiaries' registers current. The integration is the moat: the same vendor or risk you maintain elsewhere is the one your RoPA already reflects.
Questions DPOs ask before a demo
Does it cover the full Article 30 record, including transfers?
Can I import our existing RoPA?
How does it handle multiple companies and entities?
Do I have to update every record one at a time?
Explore related capabilities
Ready to keep your Article 30 register current?
