Import retention schedules from an authoritative register
Hand-kept retention periods drift away from the law
Storage limitation under GDPR Art. 5(1)(e) requires a defensible retention period for every data category, in every jurisdiction you operate in. Those periods run into the hundreds, and they change as statutes change.
Maintained by hand, the register drifts. A period entered two years ago no longer matches the law it was based on, and nobody notices until an audit or a deletion dispute surfaces it.
Re-importing from external systems then creates its own problem: duplicate entries that bloat the register and obscure which rule is authoritative.
What you can do with the Filerskeeper integration
- Import retention and deletion rules from Filerskeeper into your retention schedules.
- Select the jurisdictions that apply, so you pull only the rules relevant to your entities.
- Deduplicate on import so re-syncing never doubles up your retention definitions.
- Store Filerskeeper credentials once, encrypted, inside compliance settings.
- Reconcile credentials with imported data on every save and edit, keeping connection and rules in step.
- Enable or disable the integration with a single toggle when your sourcing arrangement changes.
What it delivers to your program
- Defensible retention periods sourced from a legally maintained register — not a guess in a spreadsheet, but a basis you can show an auditor.
- A register that stays current as the authoritative source updates, instead of drifting silently between inspections.
- An unambiguous schedule — deduplication on import means each deletion rule has one authoritative definition.
- Hours of manual entry removed — you import jurisdiction rule sets rather than keying them one by one.
Built for compliance
The rules you import map directly to the obligations your auditors test against.
| What DPMS does | Maps to | How |
|---|---|---|
| Imports authoritative retention and deletion periods | GDPR Art. 5(1)(e) | Per-jurisdiction rules pulled from Filerskeeper into retention schedules |
| Feeds documented retention periods into processing records | GDPR Art. 30(1)(f) | Imported schedules supply the envisaged time limits in your RoPA |
| Keeps the retention register clean and attributable | GDPR Art. 5(1)(e) | Deduplication on import plus user-attributed change history on each schedule |
Why Priverion
Unlike a standalone retention spreadsheet or a general-purpose GRC tool, the rules you import here don't sit in isolation. They live in the same platform as your RoPA, DPIAs, and vendor records, so an imported retention period flows into the processing activities that depend on it — no re-keying. The Filerskeeper integration gives you an authoritative external source; the unified platform makes that source useful everywhere retention matters.
Questions DPOs ask before a demo
Does this replace my retention policy work?
What happens if I import the same rules twice?
Do I need a Filerskeeper account?
Can I control which jurisdictions are imported?
Explore related capabilities
Ready to keep retention defensible?
